About us

Personal Assistant to Producers – Element Pictures

Element Pictures are looking for an enthusiastic, motivated individual with excellent administration skills and an ability to work under pressure and within tight deadlines to join their team. A positive attitude and a willingness to get involved in all tasks is essential. Personal Assistance experience for this role is necessary.

The position would include:

• Full inbox management including answering emails, dealing with queries, and anticipating how issues might be resolved.
• Dealing with confidential information on a daily basis and maintaining discretion at all times including coordination of third-party applications, note-taking & proofreading.
• Extensive Live Diary Management – Fully managing, updating diaries, including organising external meetings and ensuring recurring internal meetings are scheduled and take place.
• Extensive worldwide travel arrangements including all flights, hotels, pickups etc.
• Organising cross company meetings and conference calls.
• Expense processing with detailed allocations across projects.
• General office management tasks including:
  • Liaising with IT support for the producers, ordering and arranging installation of new equipment, software, hardware, and phone equipment.
  • Liaising with teams to ensure the correct archiving and storage of Production and development related documentation.
• Providing assistance when required to the Production team with travel, screenings, etc.
• General office admin, personnel cover when needed.
• Maintaining up-to-date company documents.
• Assisting in ad hoc project work.

Key Skills required:

• Ability to work on own initiative with proven experience in a similar role.
• Excellent organisational skills and communication skills.
• Ability to multi task and work in a fast paced environment.
• Proven attention to detail and accuracy.
• Able to prioritize and work under pressure.
• Strong communicator who likes to work in a team environment.
• Excellent MS Office skills.
• Minimum 2 years PA experience, gained at a senior level.

Location: This role is offered on a full-time basis and will be based at our Dublin office 30-31 O‘Connell St., D01DH58

Please send a short cover letter together with your CV to info@elementpictures.ie. Subject line: Personal Assistant – Element Pictures role

Applications close: 5pm Wednesday 6th October 2021